Reckon
Cosmic Bills for Reckon
Send supplier bills into Reckon Accounts Hosted with their line items, job costing, class tracking and stock items intact — without retyping them.
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Choose the region your Reckon account is in
Reckon accounts are region-specific, so Cosmic Bills has a separate application for each. Signing in takes you to the Cosmic Bills application, which is a separate system from this website.
Australia
New Zealand
TODO: VERIFY — the New Zealand Reckon Hosted entry point is served over http:// in the source content and must be confirmed as HTTPS before launch.
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Setup
Connecting Cosmic Bills to Reckon
Four steps. The first bill you upload should be a test, not a batch.
Step 1. Create the API user in your Reckon company file
Reckon's API requires a dedicated user inside your own data file with full access. Create it before you connect. Cosmic Bills never receives your own Reckon sign-in details.
Step 2. Register Cosmic Bills against your data file
Sign in to Cosmic Bills for Reckon Hosted and select your company data file from the list in the setup panel.
Step 3. Set supplier ABNs and tax codes
Each supplier you want scanned needs its ABN recorded and a tax code set in Reckon, so that extracted bills can be matched and coded correctly.
Step 4. Upload a test bill
Upload one invoice and confirm it posts to Reckon the way you expect before running a full batch.
Exports
What lands in Reckon
Approved bills carry their detail across, along with the document they came from.
- Bills with full line-item detail
- Job costing and class tracking against each line
- Bill items mapped to your Reckon stock items
- Tax invoices created from third-party sales orders
- Bills created from third-party purchase orders
Screenshot needed: A bill created by Cosmic Bills in Reckon
Shows the posted bill with its line detail and the original PDF attached. Use demo data only.
Specific to Reckon
How Cosmic Bills fits Reckon
Item mapping for stock tracking
Map the product lines on a PDF to the stock items in your Reckon data file, so bills update stock rather than landing as a single expense line.
Product mapping by chart of accounts
Map recurring product codes to the accounts they should be coded to.
Sales and purchase orders
Convert a third-party sales order PDF into a Reckon tax invoice, or a third-party purchase order into a bill.
Upload and walk away
Upload your bills and sign out. Cosmic Bills emails you when they have been scanned, either for you to approve or once they have been posted.
Beyond payables
Sales orders and purchase orders from third parties
Reckon Accounts Hosted customers can also send third-party order documents through Cosmic Bills, rather than only supplier bills.
Sales orders to tax invoices
Purchase orders to bills
Set up your suppliers first
Capabilities
Everything available with Reckon
Line-item extraction
Bills are read in full, not just the total. Every line comes across with its description, quantity, unit price and tax, however many there are.
Supplier mapping
Map each supplier to the expense account it should code to. Every supplier starts on Cost of Goods Sold until you change it, and the mapping is applied on every future bill from that supplier.
Account coding
Account codes come from the chart of accounts in your own accounting system, read through the connection you authorised.
Product mapping
Map recurring product codes on your bills to the ledger accounts they belong to, so mixed invoices split correctly instead of landing on one line.
Side-by-side document review
Open the original PDF next to the extracted data before anything is posted, so you can check what was read against what was on the page.
Bulk line editing and splitting
Edit, delete and add lines on one screen. Split a single line into several so one cost can be shared across cost centres.
Approvals before posting
Select which bills to approve and post. Nothing reaches your ledger until someone approves it.
Duplicate handling
Duplicated bills are surfaced during review so the same invoice is not posted twice.
Original file attached
The source PDF is attached to the bill in your accounting system, so the evidence stays with the transaction.
Scan history
Everything you have processed stays searchable, so you can find a bill you uploaded months ago without going back to the ledger.
Upload and walk away
You do not have to sit and watch a batch process. Upload, sign out, and Cosmic Bills emails you when the bills are ready to approve — or once they have been posted, if you choose that option.
Stock item tracking
Map bill lines to the stock items in your Reckon data file so purchases update inventory instead of landing as a plain expense.
Job costing and class tracking
Job and class information carries through to Reckon on each line.
Sales and purchase orders
Turn a third-party sales order PDF into a Reckon tax invoice, or a purchase order into a bill.
Get your Reckon bills posting themselves
Start on the free plan and process a real bill run before you decide.