Reckon · New Zealand
Cosmic Bills for Reckon Accounts Hosted, New Zealand
For New Zealand businesses on Reckon Accounts Hosted. The workflow is the same as Australia, against a New Zealand company file.
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Getting started
Connecting Cosmic Bills to Reckon
Sign in, authorise the connection, and send one bill through before you run a full batch.
How it works
Four steps, from a PDF in your inbox to a coded bill in your ledger
Nothing is posted without you approving it. The review step is where you stay in control of the numbers.
Step 1. Upload
Drag and drop PDFs, or pick them from your computer. Bills and receipts both work.
Step 2. Extract
Cosmic Bills reads the supplier, dates, totals, tax and every line item on the document.
Step 3. Review and approve
Check the extracted data against the original PDF side by side. Edit, split lines, or fix coding, then approve the bills you want.
Step 4. Export
Approved bills post to Xero or Reckon with their line items and the original file attached.
Capabilities
What you get with Reckon
Line-item extraction
Bills are read in full, not just the total. Every line comes across with its description, quantity, unit price and tax, however many there are.
Supplier mapping
Map each supplier to the expense account it should code to. Every supplier starts on Cost of Goods Sold until you change it, and the mapping is applied on every future bill from that supplier.
Account coding
Account codes come from the chart of accounts in your own accounting system, read through the connection you authorised.
Product mapping
Map recurring product codes on your bills to the ledger accounts they belong to, so mixed invoices split correctly instead of landing on one line.
Side-by-side document review
Open the original PDF next to the extracted data before anything is posted, so you can check what was read against what was on the page.
Bulk line editing and splitting
Edit, delete and add lines on one screen. Split a single line into several so one cost can be shared across cost centres.
Approvals before posting
Select which bills to approve and post. Nothing reaches your ledger until someone approves it.
Duplicate handling
Duplicated bills are surfaced during review so the same invoice is not posted twice.
Original file attached
The source PDF is attached to the bill in your accounting system, so the evidence stays with the transaction.
Scan history
Everything you have processed stays searchable, so you can find a bill you uploaded months ago without going back to the ledger.
Upload and walk away
You do not have to sit and watch a batch process. Upload, sign out, and Cosmic Bills emails you when the bills are ready to approve — or once they have been posted, if you choose that option.
Stock item tracking
Map bill lines to the stock items in your Reckon data file so purchases update inventory instead of landing as a plain expense.
Job costing and class tracking
Job and class information carries through to Reckon on each line.
Sales and purchase orders
Turn a third-party sales order PDF into a Reckon tax invoice, or a purchase order into a bill.
Take the initial step
Accounts payable is an important and time-sensitive part of running a growing business. Reducing the effort it takes reduces its cost.
Save money
Cosmic Bills exists to take the cost out of processing bills. Rather than paying someone to key invoices, you pay for the documents you process and your team checks the result.
Save time
A bill with twenty lines takes as long to type as a bill with one takes to check. Extraction removes the typing and leaves you the checking.
Straightforward to use
The system runs on machine learning, but that does not make it complicated. The interface is a four-step flow and takes very little training to pick up.
Our story
Built by accountants
Cosmic Bills came out of an accounting practice rather than a software incubator. It sits alongside Cosmic Innovations, the software development arm, and Cosmic Accounting Group, the practice itself. That is why the product is opinionated about the review step and unglamorous about everything else.
Get your Reckon bills posting themselves
Start on the free plan and put a real bill run through before you decide.