Product
Capture the document, read every line, code it against your own chart of accounts, put it in front of a person to approve, and post it. That is the whole product.
How it works
Nothing is posted without you approving it. The review step is where you stay in control of the numbers.
Drag and drop PDFs, or pick them from your computer. Bills and receipts both work.
Cosmic Bills reads the supplier, dates, totals, tax and every line item on the document.
Check the extracted data against the original PDF side by side. Edit, split lines, or fix coding, then approve the bills you want.
Approved bills post to Xero or Reckon with their line items and the original file attached.
The review step
Extraction is not perfect, and Cosmic Bills does not claim it is. The review screen exists so that the imperfection is caught by you, before it becomes a journal entry.
Screenshot needed: Line editing with PDF preview
Shows a multi-line bill mid-edit with the source document visible alongside. Use demo data only.
Everything it does
Some capabilities are specific to one accounting system. Where that is the case, the Xero and Reckon pages say so.
Bills are read in full, not just the total. Every line comes across with its description, quantity, unit price and tax, however many there are.
Map each supplier to the expense account it should code to. Every supplier starts on Cost of Goods Sold until you change it, and the mapping is applied on every future bill from that supplier.
Account codes come from the chart of accounts in your own accounting system, read through the connection you authorised.
Map recurring product codes on your bills to the ledger accounts they belong to, so mixed invoices split correctly instead of landing on one line.
Open the original PDF next to the extracted data before anything is posted, so you can check what was read against what was on the page.
Edit, delete and add lines on one screen. Split a single line into several so one cost can be shared across cost centres.
Select which bills to approve and post. Nothing reaches your ledger until someone approves it.
Post to Xero as Draft, Awaiting Approval, or Approved, to match how your team already reviews payables.
Credit notes are detected and exported as credit notes rather than bills. If one is classified wrongly, support will correct it.
Duplicated bills are surfaced during review so the same invoice is not posted twice.
The source PDF is attached to the bill in your accounting system, so the evidence stays with the transaction.
Everything you have processed stays searchable, so you can find a bill you uploaded months ago without going back to the ledger.
You do not have to sit and watch a batch process. Upload, sign out, and Cosmic Bills emails you when the bills are ready to approve — or once they have been posted, if you choose that option.
Map bill lines to the stock items in your Reckon data file so purchases update inventory instead of landing as a plain expense.
Job and class information carries through to Reckon on each line.
Turn a third-party sales order PDF into a Reckon tax invoice, or a purchase order into a bill.
What it does not do
Being honest about the edges is more useful than a longer feature list.
It does not pay your suppliers
It does not post without approval
It does not guarantee perfect extraction
PDFs only
Supported platforms
Cosmic Bills connects to Xero through Xero's own authorisation flow, and to Reckon Accounts Hosted through a dedicated API user in your data file. The setup is different in each, so each has its own page.
Xero
Connect a Xero organisation, upload your supplier bills, check the extracted line items, and post them straight into Xero as draft, awaiting approval, or approved.
Set up Xero
Reckon
Send supplier bills into Reckon Accounts Hosted with their line items, job costing, class tracking and stock items intact — without retyping them.
Set up Reckon
Start on the free plan, connect Xero or Reckon, and process your first bills today.