Xero · Automation
Three reasons to automate your bills into Xero
A direct Xero connection, time back on every bill run, and a lower cost per invoice as your volume grows.
Published · Updated
If your bills already go into Xero, automating the capture step is one of the smaller changes you can make with a noticeable effect. Three reasons it is worth doing.
1. It connects to Xero directly
There is no export file, no import step and no intermediate spreadsheet. You authorise Cosmic Bills through Xero's own consent screen, choose the organisation, and approved bills post into it with their line detail and the source PDF attached. Account codes come from your real chart of accounts, read through that connection.
2. You get the bill run back
Upload a batch and sign out. Cosmic Bills emails you when the bills are scanned and ready to review. The part that needed you sitting at a keyboard for an hour becomes a review you do when it suits you.
3. The cost per invoice falls as volume rises
Manual entry costs the same per invoice at ten a month as at a thousand — the effort simply multiplies. Automated capture is a fixed monthly subscription for a document allowance, so the more invoices you put through it, the less each one costs to process. That is the point at which the alternative stops being an hour of somebody's time and starts being another hire.
One caveat
None of this removes the review step. Extraction is not perfect, and you should check bills against the original document before approving them. What changes is that checking replaces typing.
See Cosmic Bills for Xero for how the connection is set up.
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Stop retyping supplier bills
Start on the free plan, connect Xero or Reckon, and process your first bills today.