QuickBooks Online
Sign in to Cosmic Bills for QuickBooks Online
The Cosmic Bills application handles sign-in, your subscription, and the connection to QuickBooks Online. It is hosted separately from this website.
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Getting started
Connecting Cosmic Bills to QuickBooks Online
Sign in, authorise the connection, and send one bill through before you run a full batch.
How it works
Four steps, from a PDF in your inbox to a coded bill in your ledger
Nothing is posted without you approving it. The review step is where you stay in control of the numbers.
Step 1. Upload
Drag and drop PDFs, or pick them from your computer. Bills and receipts both work.
Step 2. Extract
Cosmic Bills reads the supplier, dates, totals, tax and every line item on the document.
Step 3. Review and approve
Check the extracted data against the original PDF side by side. Edit, split lines, or fix coding, then approve the bills you want.
Step 4. Export
Approved bills post to Xero or Reckon with their line items and the original file attached.
Capabilities
What you get with QuickBooks Online
Line-item extraction
Bills are read in full, not just the total. Every line comes across with its description, quantity, unit price and tax, however many there are.
Supplier mapping
Map each supplier to the expense account it should code to. Every supplier starts on Cost of Goods Sold until you change it, and the mapping is applied on every future bill from that supplier.
Account coding
Account codes come from the chart of accounts in your own accounting system, read through the connection you authorised.
Side-by-side document review
Open the original PDF next to the extracted data before anything is posted, so you can check what was read against what was on the page.
Approvals before posting
Select which bills to approve and post. Nothing reaches your ledger until someone approves it.
Original file attached
The source PDF is attached to the bill in your accounting system, so the evidence stays with the transaction.
Take the initial step
Accounts payable is an important and time-sensitive part of running a growing business. Reducing the effort it takes reduces its cost.
Save money
Cosmic Bills exists to take the cost out of processing bills. Rather than paying someone to key invoices, you pay for the documents you process and your team checks the result.
Save time
A bill with twenty lines takes as long to type as a bill with one takes to check. Extraction removes the typing and leaves you the checking.
Straightforward to use
The system runs on machine learning, but that does not make it complicated. The interface is a four-step flow and takes very little training to pick up.
Our story
Built by accountants
Cosmic Bills came out of an accounting practice rather than a software incubator. It sits alongside Cosmic Innovations, the software development arm, and Cosmic Accounting Group, the practice itself. That is why the product is opinionated about the review step and unglamorous about everything else.
Get your QuickBooks Online bills posting themselves
Start on the free plan and put a real bill run through before you decide.